Welcome to part 2 in my series on Organization Systems. To read part 1, click here.
While I may be a GTD fan at the moment, I have not completely abandoned the teachings of the guru of time management, Steven Covey. 7 Habits of Highly Successful People may be the most influential time management book ever written. so it is defintely a worthy addition to any productivity junkie’s arsenal.
Human nature means that we instinctively act on tasks that are ‘urgent’, whether these tasks are important or not. That’s OK for the tasks that are also important, but the other ones are not necessarily the best use of your time and effort.
The Covey Time Management matrix can also be used to explain why taking action on goals sometimes gets into trouble. Goals are typically derived from dreams and desires, which by their very nature are not ‘urgent’. Goals are however VERY important and their enabling actions need to be elevated in priority over tasks that are not really important.
So as a tool for helping you prioritize your action items, start by identifying which part of the matrix each task belongs in, and then manage them according to the Covey matrix: